Believe it or not. I’m the world best procrastinator.
- Write just a 500-word article in 4+ hours.
- Spend 10-15+ hours a week wandering on Facebook and Tweeter.
- Sleep somewhere between five and six hours a night.
- Go to bed at 12+ PM and get out of bed tiredly in the morning.
- Procrastinate on everything.
- Look like focusing on working but the reality is surfing the web.
I used to think that it’s my being both online business owner and student at the same time that forms my unproductive, time-consuming behavior.
But I finally came to the realization that I was lying to myself.
So I focused all my effort into learning how to build a productivity habit.
I gradually made small changes and just a month later, my life was completely different:
- I sleep 7-7.5 hours a night. I’m in bed by 11PM and usually get up at 6AM. Feeling powerful as ready to fight the world.
- I started to do cardio exercises for an hour a day. My stamina dramatically increased after just 2 weeks.
- It takes me just an hour or two to write an 1500+ word article.
- I have more time to hang out with my family and friend.
- I started meditation.
I actually feel in control of my life now. I have time to work on my passion and grow my online business while having time to entertain and relax.
I want to get you to that point too, seriously.
This is one of my first lesson when learning about productivity.
Multi-tasking sucks! It decreases your productivity.
First, you have to understand: Why we multitask?
Simply. It makes us feel good.
Researcher Zheng Wang mentions that in her recent case study:
[People who multitask] are not being more productive – they just feel more emotionally satisfied from their work
Have you ever written blog post while checking email, replying to blog comments, engaging on Facebook and surfing through dozens of blog posts? I guess you have.
For me it’s familiar. I used to do it eveyday. But now I don’t.
Let me say it again: Stop Multi-tasking.
That’s your first step to enter the productivity world.
Instead of doing 8 things at a time that will take 4 hours to complete, just do one task completely, and then move onto the next. You will get things done faster with better quality. Then you can spend time on whatever you enjoy.
USE POMODORO TECHNIQUE
This technique is killer! It really helps me to focus on single-task.
The concept is quite simple: The technique uses a timer to break down periods of work into 25-minute intervals (called ‘pomodori’) separated by 5-minute breaks.
You can download Pomodoro application here (include versions for Window and Mac)
There are 5 steps to implement the technique:
- Decide on the task to be done
- Set the pomodoro timer
- Work on the task until the timer rings
- Take a short break (3-5 minutes)
- Every 4 ‘pomodori’ take a longer break (15-20 minutes)
That’s it! Try this technique today and see how helpful it is.
EFFECTIVELY MANAGE YOUR EMAIL
If you are spending hours a day on your email, you are wasting your time.
If you are checking email more than 2 times a day, you are wasting your time as well.
The fact is : You should spend just 15 minutes or no more than 2 times managing your email daily. It’s a must if you want to become productive. Here’s how I do it:
Step 1: Turn off email notifications. If you use Gmail, don’t keep the tab on all the time. Consider setting specific times when you can check your email. Avoid checking email first thing in the morning. Mine is at 10AM after completing MITs (Most Important Tasks)
Step 2: Use “Zero Inbox” technique. First, create 2 new folders:
The goal here is to get your inbox to ZERO. To start, archive every emails on your inbox. From now on, whenever you check your email, start with the oldest email, and decide what kind of email it is:
- Dont read anymore? Unsubscribe and archive.
- Non-essential? (Newsletter, Blog Post, Advertising,..)Filter it into “Non-essensial”
- Email that needs a response? Respond immediately and then archive.
- Email that needs a long response? Move it to the “Action” folder and move onto the next. After your inbox is zero, come back into the “Action” folder and knock them out.
- Use Chrome Extension “Stayfocusd” to limit the time of accessing some websites (Facebook, Twitter, CNN,…)
- Each morning, set 3 Most Important Tasks and plan to complete them first.
- Doing exercises at least 1 hour per day boosts your productivity.
- Declutter your working space.
- Turn off alerts and notifications on your phone while working.
That’s it! That’s all you need to become productive as a blogger and business owner.
That seems quite a bit information. So just take one small step toward the productivity world.
Choose one thing and start to implement today. Leave the comment with just ONE THING you’re going to do to improve your productivity now. Not tomorrow, NOW!
Also, if you have questions or want to provide other productivity tips, leave a comment!