Blogger’s Guide to Becoming a Productivity Ninja

Believe it or not. I’m the world best procrastinator.

I used to:Blogger's Guide to Becoming a Productivity Ninja

  • Write just a 500-word article in 4+ hours.
  • Spend 10-15+ hours a week wandering on Facebook and Tweeter.
  • Sleep somewhere between five and six hours a night.
  • Go to bed at 12+ PM and get out of bed tiredly in the morning.
  • Procrastinate on everything.
  • Look like focusing on working but the reality is surfing the web.

I used to think that it’s my being both online business owner and student at the same time that forms my unproductive, time-consuming behavior.

But I finally came to the realization that I was lying to myself.

So I focused all my effort into learning how to build a productivity habit.

I gradually made small changes and just a month later, my life was completely different:

  • I sleep 7-7.5 hours a night. I’m in bed by 11PM and usually get up at 6AM. Feeling powerful as ready to fight the world.
  • I started to do cardio exercises for an hour a day. My stamina dramatically increased after just 2 weeks.
  • It takes me just an hour or two to write an 1500+ word article.
  • I have more time to hang out with my family and friend.
  • I started meditation.

I actually feel in control of my life now. I have time to work on my passion and grow my online business while having time to entertain and relax.

I want to get you to that point too, seriously.

STOP MULTI-TASKING

This is one of my first lesson when learning about productivity.

Multi-tasking sucks! It decreases your productivity.

First, you have to understand: Why we multitask?

Simply. It makes us feel good.

Researcher Zheng Wang mentions that in her recent case study:

[People who multitask] are not being more productive – they just feel more emotionally satisfied from their work

Have you ever written blog post while checking email, replying to blog comments, engaging on Facebook and surfing through dozens of blog posts? I guess you have.

For me it’s familiar. I used to do it eveyday. But now I don’t.

Let me say it again: Stop Multi-tasking.

That’s your first step to enter the productivity world.

Instead of doing 8 things at a time that will take 4 hours to complete, just do one task completely, and then move onto the next. You will get things done faster with better quality. Then you can spend time on whatever you enjoy.

USE POMODORO TECHNIQUE

This technique is killer! It really helps me to focus on single-task.

The concept is quite simple: The technique uses a timer to break down periods of work into 25-minute intervals (called ‘pomodori’) separated by 5-minute breaks.

You can download Pomodoro application here (include versions for Window and Mac)

There are 5 steps to implement the technique:

  1. Decide on the task to be done
  2. Set the pomodoro timer
  3. Work on the task until the timer rings
  4. Take a short break (3-5 minutes)
  5. Every 4 ‘pomodori’ take a longer break (15-20 minutes)

That’s it! Try this technique today and see how helpful it is.

EFFECTIVELY MANAGE YOUR EMAIL

If you are spending hours a day on your email, you are wasting your time.

If you are checking email more than 2 times a day, you are wasting your time as well.

The fact is : You should spend just 15 minutes or no more than 2 times managing your email daily. It’s a must if you want to become productive. Here’s how I do it:

Step 1: Turn off email notifications. If you use Gmail, don’t keep the tab on all the time. Consider setting specific times when you can check your email. Avoid checking email first thing in the morning. Mine is at 10AM after completing MITs (Most Important Tasks)

Step 2: Use “Zero Inbox” technique. First, create 2 new folders:

  1. Action
  2. non-essential

The goal here is to get your inbox to ZERO. To start, archive every emails on your inbox. From now on, whenever you check your email, start with the oldest email, and decide what kind of email it is:

  • Dont read anymore? Unsubscribe and archive.
  • Non-essential? (Newsletter, Blog Post, Advertising,..)Filter it into “Non-essensial”
  • Email that needs a response? Respond immediately and then archive.
  • Email that needs a long response? Move it to the “Action” folder and move onto the next. After your inbox is zero, come back into the “Action” folder and knock them out.

BONUS TIPS

  • Use Chrome Extension “Stayfocusd” to limit the time of accessing some websites (Facebook, Twitter, CNN,…)
  • Each morning, set 3 Most Important Tasks and plan to complete them first.
  • Doing exercises at least 1 hour per day boosts your productivity.
  • Declutter your working space.
  • Turn off alerts and notifications on your phone while working.

That’s it! That’s all you need to become productive as a blogger and business owner.

That seems quite a bit information. So just take one small step toward the productivity world.

Choose one thing and start to implement today. Leave the comment with just ONE THING you’re going to do to improve your productivity now. Not tomorrow, NOW!

Also, if you have questions or want to provide other productivity tips, leave a comment!

About Tung Tran

Tung Tran is a 18 year-old guy behind The Cloud Living Journey Blog. He's been a blogger and internet entrepreneur for over 3 years. If you want to turn your passion into thriving online business while living on the cloud, Check out his new blog! The launch is coming!!!

Comments

  1. I had read something which I was really not doing and spending lots of work over internet useless. Being productive is very important and we should be productive even for a short time.

    Thanks for giving some applications which will help me to be productive by reminding.

    Finally, I liked your last sentence to be productive by giving a comment. So I’m doing it now itself. :)
    Shathyan Raja recently posted..Comparison : Samsung Galaxy S 4 (rumored) or Samsung Galaxy S 3My Profile

  2. Very useful tips Tung. This is the second article I’m reading this morning and I do really like it. It’s all about planning and avoid being distracted. Thanks for sharing the chrome extension. I’ll give it a try ;)
    Enstine Muki@easyretweet.com recently posted..2 Key factors to make money blogging ~ A must read!My Profile

  3. Well honestly speaking this is one of the best post i’ve ever read. The reason behind my saying is this that i learn many important tricks to save my precious time.
    While reading the post i was thinking that i personally do lots of such things which are mentioned here and i should avoid them.
    I love multitasking but its also true that “[People who multitask] are not being more productive – they just feel more emotionally satisfied from their work”
    I do agree with this statement.
    Thanks for sharing such a wonderful piece of writing and surely i would like to apply these rules in my life.
    Thanks again.

  4. Hello Tung,

    You are absolutely right, we do multi-tasking and it give happiness but it affects our potential. At the end of the day we just find that we had done browsing only.

    I understand and I always have some task for every day and I do nothing unless they are accomplished. I had already set some task and target for day, month and year.

    Thanks for remembering me everything !

  5. I have used PomodoApp for a while and it brings more productive days :) I learnt that staying focused and Shooting your target will fasten the result.
    Robert recently posted..4 Types Of Premium WordPress Themes To Spice Up Your Valentine Day 2013My Profile

  6. Yeah very well narrated bro .now these are the tips every new blogger need to concentrate to make use of his time for a better way .Thanks for sharing bro :)

  7. Really nice tips Tung..I used to check email every fifteen minutes or so…and really multitasking suckzzz and suck my life badly.
    WPStuffs recently posted..Add a killer social media icons with hover effect on WordPress blog : Without using PluginMy Profile

  8. Nice Post right here ….. I guess we are both the same . I am a student as well as Blogger so for me my Online Time is hectic so I multitask a lot . I guess that is the reason , I am not productive . I will surely try your tips .

  9. Great tips that I think we can all learn from!

    I know I probably waste a lot of time muti-tasking when I should concentrate on specific things. Constantly checking my email is something that I do a lot, so I will try to cut down on that.

    Great post Tung :)
    Matt Smith recently posted..7 Time Management Tips When You Are Running Out Of TimeMy Profile

  10. I’m guilty of thinking I can multitask, but lately reality has struck hard and reminded me that it’s not quite so.

    I need to make a point of multitasking. I can’t push myself this hard for too long – I’m just robbing myself.
    Alex recently posted..Career Planning: Getting More CertificationsMy Profile

  11. Bonus tips really works well, past few months already working on point 2,3,4 and helping me to focus and work on the task. Great tip of stopping multitask, it is true that we take more time completing the task and we work on doing different task at the same time and sometimes we end up with incomplete task.Enjoyed reading the article Tung.
    lokesh recently posted..History of Social Media before FacebookMy Profile

  12. i have a error when online. that is doing multitasking in a time :). Thank Tung Tran. maybe i know him :). KTO vip

  13. Neatly written post by young blogger!

    Am doing the same what you specified in the beginning of the post. As you did, I too have to made some modifications to my unproductive behavior.

    Am a homemaker n blogger, used to do multitasks. Agree with you that the multitasking would sucks and decrease the productivity. So gonna follow the POMODORO technique and bonus tips to stay as a productive blogger.

    Thanks for sharing the nice post! keep productive forever!!!
    Nirmala recently posted..Importance of health and healthy tips to stay fit foreverMy Profile

  14. Daily Waffle says:

    I have known for ages how long I waste checking emails, I used to do it every hour (I know, I know) and have got it down to three times a day but I hope to get it down to just once a day!

    I’ll start tomorrow :-)

  15. Thanks for sharing those tips in the article, as for sure now i can increase my productivity……….!!
    Shivam recently posted..HTC One With 4.7″ 1080p screen & quad-core CPUMy Profile

  16. Hi Tung,

    I cant agree more on how multi-tasking takes a toll on your productivity. Well, I was one of those who you described in your post – checking emails every 30 mins, checking facebook and twitter notifications and other tasks, juggling between one task to other. At the end of the day, I always felt that I didn’t do anything. So, I decided to focus on one task at a time and that has drastically improved my productivity.

    I shall definitely try Pomodoro and see how it can further help me.

    Tung, thanks for the information.

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