To be able to choose the right photocopier brand for your business, you first need to think long and hard on a few essential questions. Irrespective of the size of your business, it can be a bit confusing to assess your needs correctly – is your business small, mid-sized or big? How many employees are we talking about? What is the print volume you will be needing? What features are mandatory for you? Once these questions are adequately answered, selecting a copier becomes relatively easy. So, let’s begin by looking at the fundamentals that will guide you to that decision.

Evaluate your needs

The workflow and the number of people who will be using the copier are big markers on which copier to get. Also, apart from the basics, what else will you be needing? Will you be scanning documents? Does it need to have fax capability? Will your prints be mostly black and white or colored? Do you need finishing options like staple and hole punching?

Additionally, you need to have a good understanding of your daily printing volume. Ensure that the copier that you are getting checks all of your needs and that the copier you get can fulfill each of your requirements properly.

Budget

It will be good if you understand that your copier is more of an investment than just another business cost. When you are budgeting, ensure that you are also looking at the output it will give. If you go for a cheap copier but overuse it, you will run the risk of frequent maintenance costs that will end up burning a hole in your pocket. However, if your budget is indeed low and there is nothing you can do about it, give refurbished or used copiers a chance as you may actually strike a great deal at a much affordable rate.

Additional Features

It is quite true that special features, which are now a regular with modern copiers, push productivity up several notches. If your business regularly prints pamphlets or brochures, a copier that comes with finishing options will be of great help, not to mention it will save a lot of time spent manually doing that. In a similar vein, if your use of a copier is only occasional, getting one with an energy-saving mode will prove to be quite helpful. To find out what your business truly needs and get one that adds value to your company.

Security

Does your copier deal with sensitive documents? If yes, you might want to consider a copier that has a higher level of security. Ensure that your copier dealer understands this need and gives you an option with proper security that can be scalable if your security needs an upgrade. A copier with high security will come with pull printing capabilities, card readers, PIN codes, and even biometric readers.

Support

You might need support anytime, so always get from a dealer that can provide you with ongoing support so that your copier runs smoothly now and in the future as well. Find out if the copier dealer has a good reputation for fast responses or if they delay in providing support. After-sale service reputation is an important criterion and is one which you should duly consider before you make a purchase decision. After all, things don’t just end with buying a copier – it begins.

However, while perusing through copier brands, you can assuredly consider Xerox copiers which are great in quality with a wide range of products and have a great after-sale reputation. With these tips in hand, you can easily find the best copier for your business.